Purchasing

Demand under constant control

The Purchasing module is an intuitive tool that streamlines material demand management—for both the production and sales departments. Thanks to a clear interface, you gain immediate access to key information about materials: their specifications, availability, delivery deadlines, and quality requirements, such as certificates and approvals. Our module ensures that your procurement process becomes organized and aligned with the company’s actual needs.

Discover the key features of the Purchasing system

Demand
Clear material list

View all submitted material requests in one view – with a breakdown by type (production/commercial), order statuses, technical parameters, and deadlines. With detailed information, you can make more accurate purchasing decisions.

ZD Documents
Efficient order generation

Create demand documents (ZD) directly from the material list. The system allows for quick grouping of items and generating clear documents, ready for further processing.

Filtering and Searching
Focus on what matters

Search and filter items by name, demand type, status, deadline, and other key data. You can quickly find what you need, even with a large number of items.

Order Status
Know what's already ordered

Each item on the list has its current status – ordered, unfulfilled, in progress. Without switching between views, you know exactly which materials are already in the purchasing process.

Certificates
Quality requirements control

The system notifies you which materials require certification. This is crucial for ensuring production meets standards and maintaining the proper quality of components.

Intuitive

AdoZet 360 software is designed with the user in mind – the clear interface and logical function layout make the system easy to use without the need for detailed onboarding.

Reliable

The system operates smoothly regardless of the scale of use. It ensures continuous operation, minimizing the risk of downtime and providing confidence in every situation.

Efficient

With smooth performance and a smart structure, the system speeds up tasks by automating processes and optimizing workflow, boosting team efficiency daily.

Secure

AdoZet 360 meets current legal requirements and security standards. It effectively protects user data and documentation, ensuring compliance at every stage.

Material Requirements

Manage material needs effectively.

This functionality allows you to precisely track all material requests within the company – from simple semi-finished products to more complex components. Users can easily identify what has already been ordered and what is still awaiting a decision. The materials summary view enables quick analysis of priorities and planning of further purchasing actions.

  • Complete data – requirement type, technical parameters, quantities, deadlines, and statuses in one view
  • Direct action – create purchase orders directly from the requirements list
  • Smart selection – select only the items to be included in the order document (ZD)

With Material Requirements, you always know what’s missing, what needs to be purchased, and which materials are awaiting fulfillment – all available in one organized place.

Purchase Order List (ZD)

Full control over purchase documents.

You have immediate access to all issued purchase orders (ZD). The clear table allows for quick filtering, checking statuses, and analyzing details such as suppliers, related documents, payment deadlines, and net values.

  • ZD Search – easily find orders by number, supplier, or date
  • Execution statuses – quick insight into which orders are already completed and which are awaiting delivery
  • Complete data – all key information about the order in a single row

Instead of searching through documents, you open one list and have everything at your fingertips. Efficiently managing your purchasing history has never been this convenient.

Purchase Order Preview (ZD)

Everything you need to know, gathered in one place.

The ZD document preview allows you to quickly check the most important details about the order: supplier data, payment terms, delivery method, exchange rate, and the list of items. The clear layout makes it easy to verify and prepare the document for printing or sending.

  • Summary view – net value, delivery costs, and total value in one place
  • Multi-currency support – ability to convert values based on the selected exchange rate
  • Ready for printing or exporting – PDF and edit lock with a single click

The ZD preview is the control center for each order – clear, fast, and ready to act.

Editing a Purchase Order (ZD)

You’re in control – revise, complete, decide.

A purchase order doesn’t have to be final. In edit mode, you can easily make updates—whether it’s correcting supplier details, changing delivery terms, or updating the item list. The straightforward interface layout lets you edit exactly what you need—no searching, no unnecessary clicks.

  • Flexible editing – update any section of the document effortlessly
  • Add items – individually or in bulk, as needed
  • Comments – include notes or instructions when necessary
  • Remove outdated data – quickly and safely delete what’s no longer relevant

Need to make adjustments or add new elements? Do it in seconds—without switching views, while keeping full context and control over the content.

In my daily work, I handle dozens of requests and deadlines, so speed and order are crucial for me. This tool really makes a difference — I have everything in one table, can easily check what’s urgent, what’s already ordered, and what requires additional documents. It’s great that I can immediately see certificates and add an item to the delivery note with one click. This simplifies cooperation with the quality department and shortens response time.

Anna

Procurement Specialist

Who benefits from the Purchasing module?

  • Efficient supplier management – full control over the supplier database, its updates, and assignment to specific orders ensures transparency and streamlines the entire purchasing process.
  • Purchase cost analysis – real-time access to cost data enables quick decision-making and implementation of actions to optimize the purchasing department’s budget.
  • Order fulfillment monitoring – access to order status allows rapid response to delays, material shortages, or other disruptions in the supply chain.
  • Plan synchronization with inventory – constant access to current demand and stock levels helps adjust production schedules in real time.
  • Quick risk identification – a notification system for delivery delays allows fast corrective actions and avoids production downtime.
  • Insight into current demands – quick access to material lists and filtering options facilitate decision-making amid changing production priorities.
  • Full cost visibility – precise tracking of expenses by item, supplier, and document allows ongoing cost control and compliance with the set budget.
  • Payment processing – access to information on planned and completed payments enables efficient cash flow and company liabilities management.
  • Support in analyses – data export and report generation capabilities support comprehensive analyses that assist strategic purchasing and financial decisions.

Modules tailored to your needs

AdoZet 360 offers the freedom of choice, allowing you to mix and match modules that best meet the needs of your business. This gives you a flexible system fully adapted to the specifics of your operations. At any time, you can expand the structure with new functionalities as your organization grows.