Documents

Efficient content management within the organization

The Documents Module is the central hub for managing your company’s documentation – from individual files and document collections to categorization and version control. The system is designed for fast access, control, and transparency across the entire content management process.

Thanks to a well-thought-out structure divided into five tabs – Dashboard, Browse & Manage Documents, Types, Topics, and Sets – the user gains intuitive access to documents at various levels: from general overviews to detailed filtering.

The module supports efficient information flow, enables quick content updates, allows for precise permission settings, and ensures full control over versions and notifications – all to keep the company operating smoothly and securely.

Discover the key solutions of the Documents system

Dashboard
Manage documents without chaos

The module’s dashboard serves as the command center, offering quick access to favorite documents, recent changes, and notifications. This is where you’ll start your work, add a new document, type, or adjust configurations – all in one place.

Document Search
Find everything in seconds

With an advanced search function and filters, you can locate any document, regardless of the number of files. Search by type, topic, author, or date, and filter data according to your needs.

Document Types
Order through standardization

Creating document types allows for logical organization of all content within the system. It simplifies file classification and ensures consistency in internal procedures and information flow.

Document Topics
Quick access by category

Categorizing documents by topics allows you to quickly find the necessary materials based on the area of activity, project, or department. A clear structure enhances the ease of working with documentation.

Document Sets
Gather everything you need

Document sets allow you to create logical packages of documents grouped by theme – such as for audits, onboarding, or projects. This is a convenient way to access complete documentation in one place.

Intuitive

AdoZet 360 software is designed with the user in mind – the clear interface and logical function layout make the system easy to use without the need for detailed onboarding.

Reliable

The system operates smoothly regardless of the scale of use. It ensures continuous operation, minimizing the risk of downtime and providing confidence in every situation.

Efficient

With smooth performance and a smart structure, the system speeds up tasks by automating processes and optimizing workflow, boosting team efficiency daily.

Secure

AdoZet 360 meets current legal requirements and security standards. It effectively protects user data and documentation, ensuring compliance at every stage.

Dashboard

Comprehensive Register of Information Assets in the Organization
This section enables efficient management of information assets — from identification and assignment of ownership to assessing their significance in terms of confidentiality, integrity, and availability (C, I, A). The intuitive layout and forms allow for quick editing and easy addition of new assets.

  • Access to Critical Asset Data – view key information such as asset type, owner, and status
  • C, I, A Levels – each asset is evaluated for its impact on information security, supporting more accurate risk assessment
  • Fast Management – instantly edit or add new assets using a convenient pop-up form

This section forms the foundation of the ISMS – it helps manage distributed information and ensures full transparency of assets. Automated management mechanisms keep the asset register always up to date and aligned with the organization’s security policy.

Browse and Manage Documents

A central hub for working with documentation

This is the main section where users can access all company documentation. It allows adding, filtering, and editing documents directly from a single view.

  • Direct Document Upload – upload files without switching tabs
  • Quick Input Path – a simplified form allows for rapid creation of new entries
  • Color Identification – color coding helps distinguish documents by importance or category

Document management has never been this intuitive – fast access, clear organization, and modern features all in one place.
It’s the perfect space for both daily work and internal audits or reviews.

Document Types

Order and clarity in file structure

Creating and managing document types helps maintain control over complex company documentation and streamlines team workflows.

  • Customizable document types – create your own categories tailored to your business profile
  • Automatic classification – once assigned, types enable easier filtering and sorting
  • Color coding – quickly identify documents by type or priority

Document types form the foundation of logical order in the system – helping users effortlessly locate the files they need.
This is a key tool for ensuring compliance and reducing organizational errors.

Document Topics

Context that organizes content

This tab allows you to assign documents to specific topics—making it easier to create connections across documentation from different departments.

  • Flexible topic creation – build structures tailored to your processes and projects
  • Quick document assignment – one click is all it takes to link a file to a topic
  • Color-coded labels – visual markers help instantly identify the document’s context

Topics provide an additional layer of document organization, improving clarity and supporting cross-team collaboration.
They also facilitate effective reporting and make it easier to search for information by thematic area.

Adding a New Document

A complete form that captures every detail

The system enables precise document creation through a clear and structured form. From the moment a file is added, users define all key parameters—ensuring easier management and filtering later on.

  • Full context from the start – selecting essential attributes helps immediately position the document within the company’s structure
  • Clear metadata – numbering, versioning, and dates are logically arranged, making it easier to track and retrieve documents
  • Collaborative creation – assigning responsible team members promotes transparency and efficient task distribution

Adding documents through the system is a fast, structured process that minimizes errors and ensures alignment with company standards. The intuitive form with advanced options lets users assign the right structure, full context, and responsible personnel from the outset.

Document Sets

Documentation in ready-to-use packages

This feature allows you to create complete sets of documents for specific tasks, departments, or projects—making information easier to access and share.

  • Grouped in sets – documents related to a single topic are available in one place
  • Role- or user-based assignment – quickly share access with the right people
  • Flexible editing and updates – sets can be easily expanded and modified without losing version history

Document sets simplify knowledge organization across the company—especially where completeness and quick access matter most.
It’s an ideal solution for operations teams, internal audits, or employee onboarding processes.

All documents are organized in one place! Thanks to the Application, I can easily download the document I currently need. The document register is clear, which helps me save time. With the ability to create individual Document Sets, I have ready-made file packages exactly when I need them.

Łukasz

Project Manager

Who benefits from the Documents module?

Quick access to key documents – the most important procedures and instructions always at hand, without the need to search through folders, emails, or outdated file versions.
Supervision of documentation compliance – full control over versions, approvals, and the validity of documents created and used across different departments.
Streamlined decision-making process – access to up-to-date data, forms, and documents enables quick responses and sound operational decisions.
Efficient document management – automated document workflows significantly reduce work time, simplify tasks, and minimize documentation-related errors.
Standardized types and categories – documents can easily be grouped by type, department, or topic, improving organization and speeding up data access.
Quick document retrieval – filters and search tools make it easy to find the required draft, approved, or archived version right away.
Full control over document circulation – documentation is compliant with ISO standards and internal procedures, and easy to verify during audits.
Error minimization – approved templates and ready-made forms reduce the risk of non-conformities and improve the quality of audit data.
Insight into team documents – access to departmental reports and files facilitates process analysis and quicker detection of potential issues.

A comprehensive approach to quality management

You don’t have to choose between order and flexibility – AdoZet QMS gives you both.
It’s a complete working environment where all quality processes operate based on a single, transparent system. Integrated features, a well-thought-out structure, and a focus on compliance with standards make management simpler, more effective, and more predictable.
A QMS that truly supports development – not just documents it.